Specific Rules #3 for Notes (optional) to Citing Entire Reports Vancouver Style: Other types of material to include in notes

The notes element may be used to provide any information that the compiler of the reference feels is useful to the reader. Begin by citing the report, then add the note. Some examples of notes are:

If the report was sponsored by or prepared for an organization or organizations other than the publisher, give the name(s)

Gostin LO, Hodge JG Jr (Georgetown University Law Center, Center for Law and the Public's Health, Washington, DC). State public health law assessment report. [Seattle (WA)]: Washington University, Turning Point National Program Office; 2002 Apr. 51 p. Sponsored by the Turning Point Public Health Statute Modernization National Excellence Collaborative; publication supported by a grant from the Robert Wood Johnson Foundation.

If the report is translated or otherwise adapted from another publication, give the name of the original

Framarin A. First-trimester prenatal screening for Down syndrome and other aneuploidies. Wickens M, translator. Montreal (QC): Agence d'Evaluation des Technologies et des Modes d'Intervention en Sante (CA); c2003. 81 p. Report No.: AETMIS 03-01. Translation of "Le Depistage Prenatal du Syndrome de Down et d'Autres Aneuploidies au Premier Trimestre de la Grossesse."

If the report is not a common one, give the name of a library or other archive where it may be found. Begin with the phrase "Located at" followed by a colon and a space.

Pinkau K, Ronn O, editors. Environmental standards: scientific foundations and rational procedures of regulation with emphasis on radiological risk management. Jager G, Kais-Heinrich S, translators. Berlin (Germany): Berlin Academy of Sciences and Technology; 1998. 393 p. Located at: National Library of Medicine, Bethesda, MD; 1998 G-004.

If the report contains material of particular interest to the audience that may not be apparent from the title, describe it

Rosenbaum S, Kamoie B, Collins C, Zuvekas A. Analysis of CareFirst's performance as a charitable not-for-profit health insurance company in the National Capital Area: report to the DC Appleseed Center for Law and Justice. Washington: George Washington University Medical Center, School of Public Health and Health Services, Center for Health Services and Policy; 2003 Oct. 62 p. This analysis focuses particularly on the District of Columbia and Northern Virginia.

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Specific Rules #2 for Notes (optional) to Citing Entire Reports Vancouver Style: Reports accompanied by a videocassette, CD-ROM, DVD, etc.

If a report has supplemental material accompanying it in the form of a videocassette, CD-ROM, DVD, or another medium, begin by citing the report. Add the phrase "Accompanied by:" followed by a space and the number and type of the medium.

Human energy requirements: report of a Joint FAO/WHO/UNU Expert Consultation on Human Energy Requirements. Rome: Food and Agricultural Organization of the United Nations; 2004. 96 p. (FAO food and nutrition series; 18133932). Accompanied by: 1 CD-ROM.

Mesle F, Shkol'nikov V, Hertrich V, Vallin J. Tendances recentes de la mortalite par cause en Russie 1965-1994 = Sovremennye tendentsii smertnosti po prichinam smerti v Rossii 1965-1994 [Recent trends in mortality by cause in Russia, 1965-1994]. Paris: Institut National d'Etudes Demographiques; 1996. 140 p. French, Russian. Accompanied by: 2 floppy disks.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

Specific Rules #1 for Notes (optional) to Citing Entire Reports Vancouver Style: Reports available from NTIS or GPO

Most US government agency publications are distributed not by the agency but by either the US Government Printing Office (GPO) or the National Technical Information Service (NTIS).

Begin by citing the report, including any report, contract, or grant numbers.

Enter the phrase "Available from:" and follow it with a space.

Give the name of the distributor, followed by the city and state, then a semicolon and a space.

Add the accession number of the report.

End with a period.

Examples:

Ewing RE, Flournoy L, Wall J, Wild J, Crooks R (Texas Engineering Experiment Station, College Station, TX). Disaster Relief and Emergency Medical Services (DREAMS): Texas A&M digital EMS and the detection and remediation of chemical threat agents. Annual report 1 Oct 2003-30 Sep 2004. Washington: Department of the Army (US), Medical Division; 2004 Oct. 36 p. Contract No.: DAMD170020010. Available from: NTIS, Springfield, VA; ADA435629.

Boren JJ, Onken LS, Carroll KM, editors. Approaches to drug abuse counseling. Bethesda (MD): National Institute on Drug Abuse (US), Behavioral Treatment Development Branch; 2000 Jul. 129 p. (NIH publication; no. 00-4151). Available from: US Government Printing Office, Washington, DC; HE 20.3952:D 84/5.

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General Rules for Notes (optional) to Citing Entire Reports Vancouver Style

Notes is a collective term for any type of useful information given after the citation itself.

Complete sentences are not required.

Be brief.

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Specific Rules for Language (required) to Citing Entire Reports Vancouver Style: Reports appearing in more than one language

If a report is written in several languages:

_ Give the title in the first language found on the title page

_ List all languages of publication after the pagination and any report, contract, or grant numbers

_ Separate the languages by a comma and a space

_ End the list of languages with a period

Example:

Eidgenossische Volkszahlung 1990: die Wohnbevolkerung der Gemeinden. Bern (Switzerland): Bundesamt fur Statistik; 1993. 154 p. German, French, Italian.

If a report is presented in two or more equal languages, as often occurs in Canadian publications:

_ Give all titles in the order they are given in the text, with an equals sign between them

_ List all languages after the pagination and any report, contract, or grant numbers

_ Separate the languages by a comma and a space

_ End the list of languages with a period

Examples:

Biotechnology and the health of Canadians: a report from the Canadian Biotechnology Advisory Committee on biotechnology and health innovations; opportunities, challenges, and public policy = Biotechnologie et la sante des Canadiens: rapport du Comite consultatif canadien de la biotechnologie sur la biotechnologie et l'innovation dans le domaine de la sante; aspects prometteurs, de′fis et politique publique. Ottawa (ON): Canadian Biotechnology Advisory Committee; 2004 Dec. 181 p. English, French.

Euler M. Genitale Verstummelung von Madchen und Frauen: Situationsbericht aus dem Sudan = Female genital mutilation: a report on the present situation in Sudan = Mutilations sexuelles chez les fillettes et les femmes: rapport sur l'etat de la situation au Soudan. Aachen (Germany): Missio Aachen; 2002. 60 p. German, English, French.

If none of the languages is English, follow the titles with a translation whenever possible. Place the translation in square brackets.

Eidgenossische Volkszahlung 1990: die Wohnbevolkerung der Gemeinden [Federal population census 1990: the population of communities]. Bern (Switzerland): Bundesamt fur Statistik; 1993. 154 p. German, French, Italian. Mesle F, Shkol'nikov V, Hertrich V, Vallin J. Tendances recentes de la mortalite par cause en Russie 1965-1994 = Sovremennye tendentsii smertnosti po prichinam smerti v Rossii 1965-1994 [Recent trends in mortality by cause in Russia, 1965-1994]. Paris: Institut National d'Etudes Demographiques; 1996. 140 p. French, Russian.

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General Rules for Language (required) to Citing Entire Reports Vancouver Style

Give the language of publication if other than English.

Capitalize the language name.

Follow the language name with a period.

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Specific Rules #3 for Contract Number or Grant Number (optional) to Citing Entire Reports Vancouver Style: Multiple contract or grant numbers

If more than one contract or grant number are found, give them both in the order they appear in the report, separated by a semicolon.

Grant No.: NASA NCC10-52; Grant No: NASA NAG10-291.

Contract No.: DPE-3004-00-A-2018-00; Contract No.: DPE-3004-00-A-6057-00.

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Specific Rules #2 for Contract Number or Grant Number (optional) to Citing Entire Reports Vancouver Style: Both a contract number and a grant number

If both a contract and a grant number are provided, give them in the order found on the report.

Grant No.: 044640. Contract No.: N01-oD-42139.

Contract No.: AID/dpe-C-1028. Grant No.: AID/pha-G-1198.

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Specific Rules #1 for Contract Number or Grant Number (optional) to Citing Entire Reports Vancouver Style: Report number as well as grant or contract number

If both a report number and a grant or contract number are found, give the report number first.

Report No.: TR-203-AHRQ. Contract No.: 290-02-0010.

Report No.: NASA/TP-2003-210791. Grant No.: NASA 9-1083.

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Contract Number or Grant Number (optional) to Citing Entire Reports Vancouver Style

Give the contract or grant number as it appears on the publication, using whatever capitalization and punctuation are found there.

Precede the number with the wording Contract No.: or Grant No.: and a space.

End the number with a period.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

Specific Rules for Report Number (required) to Citing Entire Reports Vancouver Style: Grant or contract number as well as report number

If both a report number and a grant or contract number are found, give the report number first.

Report No.: TR-203-AHRQ. Contract No.: 290-02-0010.

Report No.: NASA/TP-2003-210791. Grant No.: NASA 9-1083.

If both a contract number and a grant number are provided, give them in the order found on the report

Report No: PIP-026054. Contract No.: AID/dpe-C-1028. Grant No.: AID/pha-G-1198.

Report No.: CPFH 13515cr982. Grant No.: OTR-G-1702. Contract No.: DPE-0632 00-1029-00.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

General Rules for Report Number (required) to Citing Entire Reports Vancouver Style

Give the report number as it appears on the publication, using whatever capitalization and punctuation are found there.

Precede the number with the wording Report No.: and a space.

End the number with a period.

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Specific Rules for Series (optional) to Citing Entire Reports Vancouver Style: Multiple series

If a report has more than one series, list them in the order found on the report.

Separate the two series statements with a semicolon and a space.

End series information with a period, placed outside the closing parenthesis of the last series.

Example:

Burt CW, Arispe IE. Characteristics of emergency departments serving high volumes of safety-net patients: United States, 2000. Hyattsville (MD): National Center for Health Statistics; 2004. 16 p. (DHHS publication; no. (PHS) 2004-1726); (Vital and health statistics. Series 13, Data from the National Health Care Survey; no. 155).

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General Rules for Series (optional) to Citing Entire Reports Vancouver Style

Begin with the name of the series.

Capitalize only the first word and proper nouns.

Follow the name with any numbers provided. For example, vol. 3 for a volume or no. 12 for an issue number.

Separate the title and the number by a semicolon and a space.

Place series information in parentheses.

End series information with a period, placed outside the closing parenthesis.

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Specific Rules for Physical Description (optional) to Citing Entire Reports Vancouver Style:

If a report is published on microfiche, microfilm, or microcards:

Begin with information on the number and type of physical pieces, followed by a colon and a space.

5 microfiche:

3 reels: [of microfilm]

1 microcard:

Enter information on the physical characteristics, such as color and size. Abbreviate common words for measurement, such as in. for inches. Separate types of information by commas.

Typical words used include:

color

black & white

positive

negative

4 x 6 in. (standard microfiche size)

3 x 5 in. (standard microcard size)

35 mm. (a standard microfilm size)

16 mm. (a standard microfilm size)

Examples of complete physical description statements:

3 microfiche: color, positive, 4 x 6 in.

5 microcards: black & white, 3 x 5 in.

1 reel: black& white, negative, 35 mm.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

General Rules for Physical Description (optional) to Citing Entire Reports Vancouver Style

Give information on the physical characteristics if a report is published in a microform (microfilm, microfiche, etc.), such as 3 microfiche: black & white, 2 x 4 in. Such information will help the reader select the appropriate equipment with which to view the microform.

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Specific Rules #2 for Pagination (optional) to Citing Entire Reports Vancouver Style: No numbers appear on the pages of the report

Begin with the name of the series.

Capitalize only the first word and proper nouns.

Follow the name with any numbers provided. For example, vol. 3 for a volume or no. 12 for an issue number.

Separate the title and the number by a semicolon and a space.

Place series information in parentheses.

End series information with a period, placed outside the closing parenthesis.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

Specific Rules #1 for Pagination (optional) to Citing Entire Reports Vancouver Style: Roman numerals for pages

If all of the pages (not just the introductory pages) of a report have roman numerals instead of the usual arabic numbers:

Convert the roman numeral on the last page of the text to an arabic number.

Follow the number by "p."

Place the number and "p." in square brackets, such as [12 p.].

End page information with a period.

Example: [20 p.].

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

General Rules for Pagination (optional) to Citing Entire Reports Vancouver Style

Provide the total number of pages on which the text of the report appears.

Do not count pages for such items as introductory material, appendixes, and indexes unless they are included in the pagination of the text.

Follow the page total with a space and the letter p.

For reports published in more than one physical volume, cite the total number of volumes instead of the number of pages, such as 4 vol.

End pagination information with a period.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports

Specific Rules #6 for Date of Publication (required) to Citing Entire Reports Vancouver Style: Options for date of publication

It is not NLM policy, but the following is an acceptable option:

The date of publication may follow the author names in the list of references when the name-year system of in-text references is used.

Use the year of publication only.

Place the year after the last named author, followed by a period.

End publisher information with a period.

NLM citation:

Barker B, Degenhardt L. Accidental drug-induced deaths in Australia 1997-2001. Sydney (Australia): University of New South Wales, National Drug and Alcohol Research Centre; 2003. 46 p.

Name-year system of citation:

Barker B, Degenhardt L. 2003. Accidental drug-induced deaths in Australia 1997-2001. Sydney (Australia): University of New South Wales, National Drug and Alcohol Research Centre. 46 p.

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Citing Medicine: The NLM Style Guide for Authors, Editors, and Publishers [Internet]. 2nd edition. Chapter 4: Scientific and Technical Reports